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Leadership Activities 

Financial Policies: Spending

Table of Contents:

  1. Raising Funds for Donation
  2. Accepting Donations
  3. Donation Procedure
  4. Tax-Exempt Policy
  5. Tip Policy
  6. Deficit Spending Policy
  7. Wages/Stipends Policy
  8. Advisors/Coaches/Instructors Policy
  9. Speaker Policy
  10. Payments to Foreign Nationals
  11. CD and Recording Policy
  12. Summer Spending Procedure
  13. BJ鈥檚/Walmart Card Procedure
  14. Refreshments and Entertaining
  15. Supplies Policy
  16. Online Advertising
  17. T-Shirts

How to Spend Funds Allotted to a SGA Club or Organization

All monies are allocated according to the budget request submitted during the previous academic year. Every dollar has been allotted for a specific purpose. Therefore, these dollars must be used for that purpose unless a change in a club鈥檚 budget line has gone through the line reallocation process. If it is not known what specific items for which a club or organization is budgeted, a copy of a club鈥檚 specific line-by-line budget can be obtained through the SGA VP for Financial Affairs or in the Office of Leadership Activities on the second floor of Case Center.

a. Making Purchases on Behalf of Your Organization

Before making purchases on behalf of a club or organization, it is recommended that all spending be reviewed by the Office of Leadership Activities.  

b. Current Balances

An organization can obtain its current account balance from the Office of Leadership Activities or from the SGA VP for Financial Affairs. It is the responsibility of the club or organization treasurer to keep track of the financial state of their club independently of this balance sheet to insure accuracy on each end.

c. Withdrawals